ASEAN Designview - Help

STANDARD SEARCH

The standard search function can be found in the Home page of ASEAN Designview.

This standard search is based on a single search criterion, the indication of the product. The field for entering terms is not case sensitive.

When writing the indication of the product all designs containing the string of text you have provided will be retrieved. ASEAN Designview also provides a list of suggested terms as you are writing your text string, that will be displayed in a scroll drown menu.

When you would like to be more restrictive with your search and use more than one search criterion, ASEAN Designview provides three alternative search options:

1. the filter section option.
2. the standard search option with more than one search criteria.
3. the advanced search option.

FILTER SECTION

When you perform a standard search, a Filter button is displayed below the search bar. By clicking on this button, information about the records that match your current search will be displayed, allowing you to narrow your search to only particular categories without entering additional search terms.

Each tap in the left hand side of the Filter area divides the matching records into categories and list the number of records in your search matching each category. You can use this purely for information, or use it to refine your search.

You can refine your search for each of the categories listed below:

Offices: if you would like to limit your search to one or several of the offices displayed with records in the Filer area, click on the  icon next to such office(s) and then on the Filter button on the right of the filter bar.

Status: : if you would like to limit your search to one or several situations that occur during the life of a design as listed in the table displayed in the Filter area, click on the label(s) of your interest and then on the Filter button on the right of the filter bar.

Dates: if you would like to limit your search to a period of time from those proposed in the table displayed in the Filter area, click on the period(s) of your interest and then on the Filter button on the right of the filter bar.

Locarno: the filter area shows you a list of up to forty Locarno class(es)/subclass(es) with the highest number of associated records for your search. If you would like to limit your search to one or several Locarno class(es)/subclass(es) from those displayed, click on them and on the Filter button on the right of the filter area.

Owner: the filter area shows the names of the twenty design owners with more associated records for your search. If you would like to limit your search to one or several owners only, click on his/her name(s) and then on the Filter button on the right of the filter bar.

Designer: the filter area shows the names of the twenty designers with more associated records for your search. If you would like to limit your search to one or several designers only, click on his/her name(s) and then on the Filter button on the right of the filter bar.

Please note that when you refine your search this way, the filters that you apply will be displayed in the filter bar at the top of the Filter area. You can remove one or more of those filters by pressing on the right of each filter box. You will then need to click on the Filter button on the right of the filter bar to apply the changes. Alternatively, if you would like to remove all the filters at once, you can click on the Clear button on the right of the filter bar.

STANDARD SEARCH WITH MORE THAT ONE SEARCH CRITERIA

You can use the standard search function as a shortcut to perform an advanced search, by combining logical operators to the codes listed below (examples of search terms in brackets).

Please note that the dates are easier to introduce by using the calendar options provided with the different date criteria.

Logical Operators

The logical operators AND, OR and AND NOT are simple logical operations to combine terms. Please note they should always be written in capital letters.

• AND: Forces the result set to satisfy both operands criteria.

As an example of this logical operator, if you write the following string in the standard search ipvalue:Aeroplanes AND oc:MY, the search will retrieve all designs containing the text string “Aeroplanes” within the indication of the product and that have been filed through the IP Office of Malaysia.

• OR: Combines the result set returned by the operands criteria (note that AND takes priority over the OR operator).

As an example of this logical operator, if you write the following string in the standard search ipvalue:shoe OR ipvalue:sandal, the search will retrieve all designs containing the text strings “shoe” or “sandal” within the indication of the product.

• AND NOT: Forces the result set to satisfy the first operand criterion but not the second.

As an example of this logical operator, if you write the following string in the standard search bar: oc:MY AND NOT ipvalue:egg, the search will retrieve all designs filed through the IP Office of Malaysia and that do not contain the text string “egg” within the indication of the product.

TIP: If you are unsure about how to use the codes, select the advanced search option instead. Please note that while configuring a search through the advanced search option, your chosen search criteria will appear in the standard search field, allowing you to see how the syntax of the codes works. This search string can be manually edited, in particular to modify the logical operator. Please note that by default the logical operator is AND.

WARNING: With the exception of AND, the use of other logical operators is only possible in the standard search field and is not compatible with the advanced search.

Wildcards

A wildcard character is a special character that represents one or more other characters. The most commonly used wildcard characters are the asterisk (*) and the question mark (?).

The asterisk (*) allows you to match either 0 or multiple characters in your search. e.g. "abc*" will search any text starting with the "abc", "*abc" will search for any text ending in "abc", "*abc*" will search for any text with "abc" occurring anywhere.

The question mark (?) will substitute only one character in your search, e.g."abc?e" will search for any text with that pattern, e.g. "abcae", "abcbe", etc.

These wildcards can be used in the following fields only: Indication of product (contains mode only), Design Number, Application Number, Owner Name, Designer Name, Representative´s Name and Convention Priority Number.

Please note that you can use the wildcards in any of the above indicated fields when in the advanced search functionality.

ADVANCED SEARCH

The advanced search provides the choice of 17 search criteria which can be used separately or in combination. Specific information for each of the seventeen fields is provided below.

As some offices do not use in their register certain criteria, those same criteria cannot be used to search their designs. Because searches may be launched for all the offices at once, if you use in the advanced search a criterion not available for an office, ASEAN Designview will show the results for this office, but without applying the mentioned search criterion to the list of results from this office.

The following table provides an overview of criteria available in participating offices.

Search criteria by office:

Advanced Search Fields

Office: limit the search to one or more design offices by ticking the corresponding check boxes in the drop down menu.

Indication of the product: ASEAN Designview will search and retrieve all designs where the entered string appears in any text related to the description of the products included in the design registration as a separate word. If more than one word is entered, ASEAN Designview will retrieve all designs where each entered string appears as a separate word in the same indication of product.

This search will apply one of the two following search criteria:

• Contains mode: this option is selected as default. This will search for designs with similar text strings within the indication of the product (similar in spelling). Right and left extensions to the entered text string are applied.

• Strict mode: you can check this box to retrieve designs that include the exact text string in the indication of the product. This option only works when the indication contains more than one word. If only one word is entered, the search will retrieve the same list of results as a normal search.

Design number: this option will allow you to search for the numbers assigned to the design at time of registration. This is the most common reference number used to describe a particular record.

Wildcards can be applied in this field.

Application number: this option will allow you to search for any application numbers associated with the designs.

Please note the application number is a string of alphanumerical characters corresponding to the design original application number.

Wildcards can be applied in this field.

Design status: this field deals with situations which occur during the life of a design from the moment of filing until its expiration. The applicable statuses can be selected from the drop down menu.

Owner name: this field allows you to search for names contained in the owner´s field of each design.

Wildcards can be applied in this field.

Previous owner name: this field allows you to search by previous owner name providing access to the historical design right owners.

Wildcards can be applied in this field.

Designer name: this field allows you to search for names contained in the designer´s field of each design. Please note that not all collections include designer information.

Wildcards can be applied in this field.

Representative´s name: this field allows you to search for names listed as legal representatives in each record.

Wildcards can be applied in this field.

Locarno class/subclass: users can select one or all class/es and optionally one or all subclass/es from the respective drop down menus.

The option “All” selects all the classes and subclasses.

Please note once a class is selected, the subclasses drop down menu will display those related to the selected class only.

Search by date: the date criteria can be used to limit searches to a certain time period.

The options to use these criteria are the following:

• If you do not specify dates: ASEAN Designview will retrieve all records without time period limits.
• If you specify a date in the “From” field only: ASEAN Designview will retrieve all records from the applicable date to present day.
• If you specify a date in the “To” field only: ASEAN Designview will retrieve all records up to and including the applicable date.
• If you specify dates in both “From” and “To” fields: ASEAN Designview will retrieve all records between the applicable dates inclusive.

Always type the dates using the format 'DD-MM-YYYY'.

The possible searches that can be made by date are:

• Expiry date: to find designs by the expected date of expiration if such design was not renewed.
• Filing date: to find designs by the date that the application for registration was filed and the filing date was granted.
• Registration date: to find designs by the date of registration.
• Publication date: to find designs by the date they were made available to the public by (1) publishing the application for registration or (2) publishing the registration of the design.
• Priority date: to find designs by the date of the first filing or first exhibition when the applicant claimed priority according to the Paris Convention for the Protection of Industrial property, or priority claimed from disclosure of the design on an exhibition recognised by a participating office.
• Effective date: to find designs by the date since the protection starts.
• Convention priority number: this field allows you to search by convention priority numbers, either by entering the whole or part of the number.
• Priority country: this field allows you to search by priority country. One or more countries can be selected from the drop down menu. By default, the option “All” is selected.
• Exhibition priority: this field allows you to search by the name of the exhibition recognised for the purpose of granting the priority by a participating office.

Sort results by: you can sort the list of results by a preferred field by choosing it from the drop down menu list.

Order: the search results may be listed either in Ascending or Descending order according to the selected preference.

WARNING: Please note ASEAN Designview uses the international Gregorian calendar.

RESULTS

The moment you perform a search, the results area displays the records that match your current search.

Two main sections are available concerning the results of your search:

• Results area, including the pager bar that lets you navigate through the results set and the list of results that displays details of each record.
• Records view, which takes you to a separate screen when pressing on the Indication of the product or the Design number in the list of results.

LIST OF RESULTS AREA

Pager Bar

The pager bar shows a quick summary of your result set, and lets you navigate between pages of results. You can find this bar at both, the top and at the bottom of the record list to ease your navigation.

The following options are available both at the top and bottom pager bars:

• First, the page area that lets you navigate between pages of records. The text box lets you enter a specific page of results you are interested in, or you can use the navigation buttons around the box to move to the next/previous or first/last pages of results.
• Next, the number of records you are viewing per page can be changed from the default (10) to 20, 30 or 40, depending on your wishes.
• Next, your position in your result set is shown, e.g. View 61-70 of 1280. This means you are currently viewing records 61 to 70 out of a total of 1280.

Additionally, at the top pager bar you are given the option to send the record list by e-mail, to print it out. Please note you will need to preselect the records you are interested in before printing. When you click the  icon, a new window with the whole list of design fields will open. You can add or remove fields by selecting/deselecting the check box next to each field. The minimal information identifying the design cannot be deselected namely, indication of the product, design number and design office.

At the bottom pager bar, you are given the following additional options to help you configure the list of results:

• View/Hide columns: when you click on this option, a checklist with all the column titles is displayed. You can select/unselect depending on your wishes.
• Reset columns: click this button in order to apply the default values.

List of Results

The list of results shows the specific records that match your current search. Records are displayed, by default, in a list format. You have the option to choose that the records are displayed as a gallery of images by clicking on the icon  located under the search bar. To go back to the list format, click on the icon.

The list of results is configured to present the following information for each design:

• Thumbnail of the design: you can hover over the image to magnify it. If you click on the image, a new window will open with an enlarged image and basic bibliographic information.
• Indication of the product
• Design number
• Owner name
• Filing date
• Design status
• Design Office
• Locarno class/subclass: you can hover over the classification code to see the title of the particular Locarno class/subclass.

By default, the list of results is ordered by filing date ascending. You can click on any of the headers to sort your results by that column.

The order of the columns may be changed by dragging the column heading to the desired place.

To access the details of a design displayed in the list of search results, click on the Indication of the Product of the Design Number in the list of results. A new tab containing the design details will appear next to the tap with the list of search results. Up to nine tabs with design details can be displayed simultaneously.

RECORD VIEW

All details available for each design will be displayed in a separate screen when pressing on the Indication of the Product or in the Design Number in the list of results.

You will be able to export the information for a particular design in PDF or excel formats as well as print for further reference. All these actions can be performed by clicking on the different icons that appear on the bar at the top of the record screen.

WARNING: Please do not use your browser 'back' button, as this might navigate you away from your current search or ASEAN Designview.